Night Manager
Diamond Coast Hotel
- Enniscrone, Co Sligo
- Permanent
- Full-time
- Ensure the smooth running of the reception desk in line with Standard of performance during night shift and maintain a high level of guest service.
- Ensure all procedures for guest check-in/check-out are adhered to.
- Ensure any services provided are charged correctly.
- Ensure a detailed pass over is given to early reception shift.
- Be responsible for the night float and any monies taken during the night shift.
- To receive and check cash and documentation received from food and beverage areas and to process same according to cashiering procedures.
- To ensure all areas balance according to cashiering procedures prior to running night audit.
- To report any discrepancies in charges, postings etc., to Accounts and Reception.
- To ensure correct use of light, heat and power overnight, thereby reducing wastage.
- Confirm all early duty staff report to work on time and to record any late or no shows.
- Follow correct procedures in documenting sick calls.
- To ensure complaints are dealt with in accordance with set procedures.
- To ensure detailed pass over to Early Duty Manager and to record relevant details in Duty Managers Book.
- Complete a detailed account of all accidents and incidents which occur in line with procedures.
- Set and implement minimum standards for night duties as necessary.
- Ensure all night staff are trained in accordance with Minimum Standards.
- To ensure night staff are on time for shift and in correct uniforms.
- Allocate specific duties to each member of staff and to check that these duties have been carried out to the agreed standard.
- Complete Night Roster two weeks in advance, ensuring adequate cover is provided in accordance with the level of business and in line with wage cost allowances.
- Report any maintenance defects encountered or reported during shift.
- To carry out any reasonable requests by Senior Management.
- To ensure all guests receive a genuine, warm, friendly, courteous welcome on arrival and during their stay
- To anticipate guests needs whenever possible to enhance quality service and in turn enhance guest satisfaction
- To assist in achieving Hotel and Departmental goals
- To assist guests at all times
- To become fully aware of 100% guest satisfaction and to implement agreed practices at all times
- To ensure all guest queries are handled promptly and efficiently
- To use initiative in relation to the speedy resolution of guests queries or problems
- To report on all guest feedback to a supervisor or Manager
- To carry out departmental standards in accordance with the Standard Operating Procedures and the Employee Handbook
- To ensure the Hotel standards are achieved at all times
- To assist in ensuring that standards are maintained
- To wear agreed uniform and to maintain uniform according to the agreed standard
- To ensure that the highest possible standard of personal hygiene, dress, appearance, body language and conduct is maintained at all times
- To attend all statutory training
- To attend other training sessions as per the departmental training plan or as when required by management
- To assist as much as reasonable in the coaching and training of new staff
- To ensure all accident, incidents and suspicious occurrences are reported to the relevant people and to assist in providing all relevant backup.
- To maintain own working area tidy and in good shape. To report defective materials and equipment to appropriate individual
- To be familiar with and adhere to all rules and regulations of the hotel with specific regard to:
- Hygiene
- Fire procedures
- Health and safety at work Security regulations
- To work with the management team to ensure good morale is maintained within the team at all times
- To maintain good liaisons and communications with management and all other departments
- To regularly attend monthly departmental meetings when requested to do so
- To offer any suggestions or ideas for improvement to head of department once a month
- To carry out any other reasonable tasks as requested by management.