Executive Assistant

Galway
Permanent
Full-time

17 days ago

Executive Assistant to VP of Global Marketing required for Co Galway based company.The successful candidate will act as a central coordinator, ensuring clear communication, strong execution, and consistent follow-through across the organisation. This role goes beyond administrative support, it requires someone who can manage priorities, and operate with a high level of ownership and discretion.Key Responsibilities:Meeting & Execution Management:

Attend meetings and capture clear, structured minutes
Define and distribute actions, owners, and deadlines
Track all actions and proactively follow up to completion
Support teams by acting as a dedicated meeting coordinator/minute taker

Task Coordination & Delegation: Relay tasks and requests on behalf of the VP across teamsAct as a central coordination point across marketing functionsCalendar & Time Management:

Manage the VP's calendar
Prioritise meetings based on strategic importance

Travel & Logistics:

Coordinate all travel arrangements (flights, accommodation, itineraries). Note we use a dedicated travel agency for support

Budget Tracking & Operational Support:

Track budgets across key projects and activities
Maintain visibility on spend vs plan
Support with basic financial coordination and reporting

Communications & Updates:

Draft communications on behalf of the VP (emails, updates, summaries) and send structured updates to teams and stakeholders
Ensure consistent and clear communication across regions

Other: Ability to travel up to 10% per annum.Requirements:

3-5+ years as an Executive Assistant / Personal Assistant in a multinational environment.
Strong organizational and communication skills
High attention to detail and ability to manage multiple priorities
Excellent systems skills i.e., Microsoft Office Suite.
Strong Interpersonal skills and ability to work with various personalities and cultures required.
Excellent written, verbal, and communication skills and ability to work cross-functionally in a team environment is required.

For a confidential discussion and more information on the role of Executive Assistant in Galway, please contact Noeleen Stewart.091-706712

Collins McNicholas

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