Facilities Coordinator, Dublin

• Act as the first point of contact for all facilities management-related queries from both the client and internal teams.
• Schedule and monitor Planned Preventive Maintenance (PPM) and reactive works through CAFM systems.
• Coordinate access, permits, and scheduling with engineers, subcontractors, and suppliers.
• Maintain accurate records including completed works, quotations, risk assessments, and compliance documentation.
• Prepare client reports and monthly updates for business review meetings.
• Monitor work order progress, escalating overdue or critical issues where appropriate.
• Support procurement of materials, parts, and subcontracted services.
• Ensure all work complies with health & safety standards and internal processes.
• Assist with mobilisation of new contracts and transitions as required.

• Previous experience in a facilities coordination or FM helpdesk role is essential.
• Background in engineering or facilities management is strongly preferred.
• 5+ years' experience required to be considered for the higher end of the salary range.
• Excellent administrative and organisational skills with strong attention to detail.
• Familiarity with CAFM systems (e.g. Elogbooks or similar) is advantageous.
• Strong communication skills with the ability to engage confidently with internal teams, subcontractors, and clients.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work well under pressure and manage multiple priorities.
• Knowledge of health & safety and statutory compliance is desirable.

• Competitive salary based on experience (€35,000 - €45,000).
• Supportive team environment with opportunities for growth and development.
• Ongoing training and access to internal learning resources.
• Opportunity to work within a company recognised for ESG excellence and industry innovation.

Cpl Group