Personal Secretary

  • Northside Dublin
  • Permanent
  • Full-time
  • 10 days ago
Key responsibilities include complex diary and travel management, managing correspondence and communications, preparing documents, and acting as a first point of contact while maintaining strict confidentiality. Key Responsibilities: Diary Management: Proactively manage the MD's calendar, schedule appointments, and prioritize conflicting meeting requests to maximize time. Travel Coordination: Arrange all aspects of business and sometimes personal travel, including flights, hotels, visas, and detailed itinerary. and to accompany on the business tours when needed. Communication Management: Screen phone calls, handle incoming and outgoing post, and manage email inboxes by triaging, prioritizing, and drafting responses. Document & Report Production: Prepare and edit documents, reports, presentations, and briefing papers, ensuring quality and adherence to deadlines. Meeting Support: Organise and coordinate internal and external meetings, including booking rooms, arranging catering, preparing agendas, and taking minutes. Office & System Management: Maintain efficient filing systems (both paper and electronic) and implement or improve administrative systems. Liaison & Stakeholder Relations: Serve as a first point of contact for internal and external stakeholders, clients, and suppliers, building and maintaining professional relationships. Project & Task Support: Assist the MD with special projects, conduct background research, and provide administrative support for various initiatives. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost integrity and discretion, adhering to company policies. Expense Management: Process expense claims and invoices in line with company policies. Required Skills and Qualifications Organisational Skills: Exceptional ability to manage time, prioritize tasks, and coordinate multiple activities. Communication Skills: Strong verbal and written communication skills for drafting correspondence and liaising with others. Technical Proficiency: Proficiency with standard office software, particularly MS Office (Word, Excel, PowerPoint, Outlook). Discretion: Proven ability to handle confidential information with professionalism. Experience: Experience in administrative support, particularly providing PA support at an executive level.
  • Sector:
Career Level
  • Experienced [Non-Managerial]
Candidate Requirements Essential
0 Desirable
Hospitality, Interpersonal Skills, Personal/Social Care Collaboration, Flexibility, Initiative secretarial aptitude None

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