Team Administrator - Irish Life Centre Campus

Savills

  • Dublin
  • Permanent
  • Full-time
  • 21 days ago
The Role / LocationWe wish to recruit an exceptional individual as a Team Administrator to support an established Campus Management Team based full time at the Irish Life Centre Campus, Dublin 1.They must be proactive, capable of working as part of the team and on their own initiative, as well as providing administrative support to the onsite team. The candidate will demonstrate an understanding of service standards and key deliverables in line with the agreed client contract. They will proactively support and deliver an excellent building and estate service to the occupiers and site team and operate in a pro-active manner to anticipate occupier needs and demonstrate a 'can-do' attitude.Key Responsibilities
  • Answering telephone enquiries in a professional manner and taking accurate messages
  • Dealing with email enquiries
  • Raising Works Orders on our Computer Aided Facilities Management (CAFM) system, SavFM
  • Occasionally photocopying, scanning and printing documents for the team
  • Collation and binding of reports and other documents (e.g. service charge packs etc)
  • Assist with inputting/updating property information on our Property Management (PM) database
  • Dealing with Irish Life Campus invoicing at first approval level
  • Attend monthly management meetings – taking minutes
  • Typing of letters, reports etc
  • Running mail merges from our database
  • Filing – keeping all files tracked and updated on a regular basis
  • Completing monthly expenses
  • Receiving and sorting post for the site management team
  • Assisting the team with arranging any campus events
  • Collating building energy data and liaising with the office-based energy & sustainability team
  • Liaising with the site-based maintenance team
  • Liaising with tenants/contractors at the Irish Life Centre under the guidance of the site management team
  • Assist the team with tracking maintenance tasks across the Campus
  • Assist the team with any additional admin related duties as and when they arise
Skills, Knowledge and Experience
  • Goal orientated, flexible, extremely well organised and enjoys working within a challenging and busy work environment
  • Excellent IT skills in Microsoft Office, Excel and PowerPoint
  • Knowledge of Yardi, Salesforce and CAFM systems would be an advantage
  • Ability to multitask and excellent attention to detail
  • Solid database experience
  • Excellent organisational skills and an ability to prioritise are essential
  • Be fluent in verbal and written English
  • Present well in a corporate environment and have proven customer/client relationship skills
  • Have excellent communication and interpersonal skills with the capability of building good relations with all tenants and staff across the Irish Life Campus
  • Given the sensitive information the successful person will be privy to, confidentiality and discretion is crucial
Savills Ireland is an equal opportunity employer.Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.

Savills