Documents Manager
CAE
- Dublin
- Permanent
- Full-time
- Records Management
- Ensure timely and accurate filing of hardcopy original records received on a daily basis in secure storage area.
- Eliminate backlogs of unprocessed documents by implementing item-level filing programme.
- Play a key role in ensuring daily uploads to electronic documents and records management system (EDRMS), indexing and filing records against established naming conventions, index terms and classifications.
- Respond promptly to internal and external information requests, in particular queries from the wider Contracts Management and Legal teams.
- Migration
- Assist in large-scale projects to migrate and merge hardcopy and electronic records sets that are dispersed across various physical and electronic storage environments.
- Participate in projects to resolve legacy recordkeeping issues with aim of bringing management of all records up to current standards.
- Educational/Experience
- MA in Archives and Records Management or in Library and Information Studies is preferred.
- Experience of working in a records or information management environment is desirable but not essential.
- Subject matter knowledge in asset management in aircraft leasing would be beneficial.
- Technical/Functional
- Expertise using electronic document management systems or archival/library cataloguing software for, among other things, indexing, auditing, version control, metadata, searching, and physical record tracking.
- Working knowledge of and experience of using document imaging hardware including desktop and production scanners
- Advanced IT skills, with expertise in using Microsoft Word and Excel
- Must have demonstrable experience of working on relevant projects
- Strong verbal and written communication skills in English.
- Additional Competencies
- Proactive self-starter with confidence and commitment to professional delivery
- Detail-oriented, organized and able to handle multiple priorities and deadlines simultaneously
- Ability to rapidly and accurately enter data
- Demonstrated ability to communicate with individuals and groups
- Ability to maintain relationships necessary to facilitate efficient team logistics
- Excellent remuneration is on offer for the right candidates, with salary in the region of ‘Experienced – Middle Management’ bracket of
- Ability to work remotely every Friday and 20 other days in the year. Monday to Thursday are typically days in which members of staff work in the office at AerCap House, 65 St Stephen’s Green, Dublin 2.
- Free meals each day in the AerCap Restaurant.
- Free access to the onsite AerCap gym.