Receptionist (with Administrative Duties) Location: Dundalk, Co. Louth Hours: Monday - Friday, 8:00am - 5:00pm Salary: 28,000 - 29,000 Role Overview We are seeking a professional and personable Receptionist to support our busy reception area. This role is the first point of contact for the organisation, both face-to-face and via telephone, and plays a key role in delivering an exceptional service experience. This is an additional position created to support the continued growth of the business. Key Responsibilities Welcome, screen, and manage all visitors, ensuring sign-in/sign-out procedures and documentation are completed correctly Answer telephone calls in an efficient and professional manner, directing calls, taking messages, and providing information to callers Maintain a clean, tidy, and professional reception area and meeting rooms at all times Receive, sort, and distribute incoming post and deliveries to relevant departments Maintain stationery supplies for reception and head office, placing and checking orders and organising storage Manage and order supplies for tea stations, coffee machines, canteen, milk, and cleaning supplies Manage the conference and meeting room booking system, scheduling appointments and arranging catering where required Support the Travel and Reception Lead, and in their absence, take responsibility for booking all company travel including flights, hotels, trains, car hire, and parking Record, update, and maintain travel budgets and electronically file all related confirmations and details Update company credit card records, chase outstanding receipts, and store documentation in the correct format Create and share internal email announcements to celebrate employee milestones (e.g. birthdays or special occasions) and arrange associated gifts Check and approve payments on 4P systems and allocate costs to the correct job codes Provide general administrative support to other departments as required Carry out any other duties deemed necessary by management What You'll Need Previous experience working in a busy reception or office environment Excellent verbal and written communication skills Strong proficiency in Microsoft Office, particularly Outlook, Word, and Excel Ability to work independently using your own initiative, as well as part of a team High level of accuracy with strong attention to detail Excellent organisational and time-management skills Discretion and the ability to maintain confidentiality at all times What Would Be an Advantage Previous experience booking or arranging travel Experience handling a high volume of telephone calls
