Temporary Administrators- Athenry
- Athenry, Co Galway
- €31,105 per year
- Temporary
- Full-time
Basic Function: Administrators play a key role in contributing to and supporting the achievement of Teagasc's goals as set out in our . They provide generalist administration support as well as specific expertise within their area of responsibility. Administrators require excellent attention to detail, communication and organisational skills. They adopt a strong customer service approach to their work and collaborate effectively with colleagues across the organisation. Assigned duties may vary depending on the business unit to which the Administrator is appointed. The following outlines typical duties which may be assigned.Job Objectives
- Provide general administrative assistance and support to the assigned business unit.
- Utilise various Information Technology systems and applications on a daily basis.
- Communicate and interact with public/customers, for example, respond to queries, provide relevant information, direct queries to the appropriate point of contact.
- Handle incoming and outgoing correspondence including emails, phone calls and post.
- Assist in the preparation of reports, presentations, spreadsheets, letters and other documents.
- Organise and maintain filing systems, both electronic and physical.
- Perform a range of clerical tasks such as photocopying, scanning, data entry etc.
- Provide front of house telephone and reception duties.
- Manage meeting room bookings.
- Operate visitor policy in compliance with relevant security requirements.
- Assist in the organisation and running of events, farm walks, open days etc.
- Take accurate minutes of meetings as required.
- Undertake assigned accounts works such as raising requisitions, collecting and receipting of client contract and service payments etc.
- Maintain high quality records ensuring accuracy at all times.
- To assist management and administrative staff in achieving good governance and risk management through co-operation and adherence to all procedures and practices including GDPR.
- To assist Teagasc in meeting the commitments of the Quality Customer Service Charter and Action Plan.
- To actively participate in the annual business planning and Performance Management Development System (PMDS) processes.
- Fully co-operate with the provisions made for ensuring the health, safety and welfare of themselves, fellow staff and non-Teagasc staff and co-operate with management in enabling Teagasc to comply with legal obligations. This includes full compliance with the responsibilities outlined in the Safety Statement.
- Any other duties as may be assigned from time to time.
- This job specification is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive. It will be reviewed from time to time with the post holder.
- A Level 5 qualification or passed an examination at the appropriate level within the
- At least 1 year's administrative experience.
- A Level 6, 7 or 8 qualification in a business or administration related discipline.
- Computer literate with a proficiency in Microsoft Office suite of applications.
- Strong oral and written communication skills.
- Good organizational and time management skills.
- Strong administrative and numeracy skills.
- Excellent attention to detail.
- Ability to communicate effectively with a range of colleagues, stakeholders and customers.
- A commitment to ongoing personal and professional development.
- A structured approach to work with an ability to work in a confidential environment.
- An ability to work on own initiative and to work collaboratively with others.
- Organised and methodical with strong attention to detail.
- Self-motivated and ability to plan and prioritise work by importance and urgency.
- Self-motivated, committed, trustworthy and team player.
- A positive, proactive solutions-focused approach to work.
- Flexible with an ability to adapt to changing requirements / priorities.
- Ability to work to strict deadlines.
- High degree of honesty and integrity.
- Self-disciplined with an ability to set clear standards and to take a quality customer service approach to work.
- Commitment to team work and collaborating with colleagues as per our Teagasc Together ethos.
- Candidates should satisfy and continue to satisfy during employment, legal requirements to drive unaccompanied on Irish public roads.