At ALD Automotive | LeasePlan, we are always asking What's next in mobility.Join our team and be part of a dynamic, exciting and engaging business, so we can discover What’s next together!Fixed Term ContractAs an Executive Assistant for the Risk and Compliance Departments of LeasePlan Insurance, you will need to work well in a team environment, be able to represent the company with professional courtesy and acumen, and deliver flawless work output. A successful Executive Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven company. Your daily routine involves interaction with various executive-level stakeholders across the business and in particular you will work closely with the Head of Risk and the Head of Compliance and their respective teams. You will need to adapt procedures, processes and techniques to complete assignments in line with the department activities and goals.Responsibilities will include but are not limited to:Working collaboratively with other departments to support the preparation and delivery of timely board and committee papers and packs.Organising, attending at, and preparing detailed minutes of, board and committee meetings.Maintaining a schedule of agenda items, action logs in respect of board and committee meetings and following up with responsible executives to ensure that the actions are completed in a timely mannerAssist in editing spreadsheets, documents and presentations, including printing.Tracking of tasks to ensure that all assignments are documented, costed, completed and reported by procedures.Provide administrative support to the department’s contract management system.Responsible for maintaining, updating and verifying a number of logs, tracking sheets and systems in accordance with department guidelines.Ensure that all departmental spending is tracked against budget and reports are provided as required.Follow up on all tasks and actions regularly to ensure progress and avoid deadlines being missed.Provide support for departmental and Company projects and initiatives.Responsible for on-going file management within the department which will include both physical and soft copies of files.Adhere to the processes and procedures within the department and identify areas for improvement and make recommendations.Develop and build relationships both internally and externallyAttend and complete IT Security training and any other LeasePlan Insurance/LeasePlan Corporation training as required.Knowledge/ExperienceAt least 5 years of Executive Assistant/PA experience, ideally with legal secretarial experience.At least 5 years of board and committee minute writing experience.Very strong knowledge of MS Office, especially Word, PowerPoint and Excel is essential.Formal typing / office skills qualification is desirable. Further qualifications are also desirable.Experience with Boardpack software is desirable.Experience gained within a regulated financial services organisation would be advantageous.SkillsExcellent, efficient typing skills are essential.Strong time management and organisational skills with an ability to prioritise and multitask several initiatives at the same time and deliver to deadlines.Strong formal writing/minute-taking skills are essential.Strong interpersonal and communication skills with an ability to work with both internal and external parties.Proactive and able to work on own initiative.Excellent attention to detail and concern for quality of information produced.Tact and good judgment in confidential situations, and proven experience working with senior management and stakeholders.Advanced ability to organise.Why ALD Automotive | LeasePlan?With over 3.3 million vehicles managed across more than 44 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.At ALD Automotive | LeasePlan, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.*ALD Automotive | LeasePlan will rebrand to Ayvens across all 44 countries by 2025.
