Quality & Safety Management Systems Analyst
- Southside Dublin
- €35,000-50,000 per year
- Permanent
- Full-time
Location: Dublin City Centre
Terms: Full-time permanent, Office-based, Monday-Friday, normal hours
Package: €35-50k + 23 days hold, Pension, insurance & share optionsA shipping Vessel Operator based in Dublin City Centre is seeking a Quality & Safety Management Systems Analyst. This is an administration role reporting to the Shipping Administration Manager, requiring excellent attention to detail and will support the administration of the QSHE & ISPS documentation systems as follows;
- Administer and maintain documentation related to the company’s QSMS and ISPS (International Ship and Port Facility Security) systems.
- Prepare and distribute revisions and amendments to QSMS manuals.
- Maintain databases for manuals, accident/incident reports, audit reports, and Master’s Reviews.
- Coordinate with vessel Master’s to prepare internal and external audit schedules under the supervision of the Shipping Administration Engineer.
- Track and close audits, Flag State inspections, and Port State Control (PSC) inspections.
- Maintain records required under ISM (International Safety Management) and ISPS codes.
- Organize QSMS staff meetings and compile related reports.
- Assist during drills, simulations, and emergency situations as needed.
- Monitor and track invoices related to publications, class certifications, Flag State inspections, and Resolve Group services
- Minimum of 2 years’ similar QSHE administration experience, ideally within the maritime industry (Deck cadet, 3rd and 2nd officers will be considered).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and documentation management systems.
- Excellent organisational skills and attention to detail.
- Ability to learn quickly and adapt to new systems and procedures.
- Excellent communication skills with fluent English.
- Ability to work without restriction (Stamp 1G graduate visa holders will not be considered as will applicants requiring sponsorship).