Higher Executive Officer
- Dublin
- €40,000 per year
- Permanent
- Full-time
- Location: Dublin , Dublin
- Type: Permanent
- Job #46517
- Salary: €40,000
- Provide administrative support including handling correspondence, diary management, confidential matters, and meetings.
- Assist with organising and supporting events, arranging travel and accommodation for guests, drafting agendas, and circulating documents.
- Offer administrative support to the Administrative Officer, edit reports and agendas, handle meetings, and provide cover during absences.
- Prepare documentation for new area representatives and manage inductions.
- Review and process expense claims, checking for errors and forwarding for approval.
- Manage recruitment administration for vacancies, coordinating documentation, candidate contact, and venue logistics.
- Attend annual events
- Sending communications to relevant committees and individuals.
- Compiling motions for discussion from draft to final format.
- Preparing office supplies (paper, rule books, stationery).
- Preparing documentation and templates for circulation to delegates.
- Assembling the final agenda workbook for officials.
- Record speakers and voting outcomes on motions.
- Prepare reports for the plenary session and after Congress, such as preliminary and final reports on motions, and summaries of actions taken.
- Organise and maintain files and databases securely and confidentially, covering materials such as legal advice, circulars, templates, and contact lists.
- Review and maintain the library.
- Manage links and payments related to organisational affiliations, representation on stakeholder groups, and supported organisations
Essential Experience, Knowledge and Skills:
- Strong skills and experience with IT systems such as Office 365 and SharePoint
- High level of experience with customer relationship management systems
- Experience in organising and managing events
- Skills in taking and editing minutes
- At least 3 years' experience in a similar role
- Full clean driving license and access to a vehicle for travel
- Availability to attend annual events and other events outside normal working hours as needed
- Self-motivated
- Good leadership abilities
- Able to work well both independently and as part of a team
- Strong problem-solving skills
- Good interpersonal and communication skills
- Commitment and dedication to the organisation's goals and values
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided
Please submit your updated CV in Word Format
If you are living in Ireland and hold a valid work permit we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne is an Equal Opportunities Employer
#INDMURRAY
#INDOSB1