HR Operations Administrator South Dublin

• Adds newcomers' data to HRIS & other systems as required from the contract and is responsible for the accuracy of the information
• Advises appropriate teams of new hire
• Organizes bi-weekly Company Inductions, the invites, room booking, hospitality, presentation material to be used
• Manage Existing Employees visa process for secondments, relocation & renewal
• Responds and takes appropriate action from the HR Help Desk queries

• Draft letters and Inputs on HRIS salary increases, job title changes, amendments to contracts, updating HR systems & files as appropriate
• Regular / monthly review of completeness of documents and actions at new hires / internal moves / salary & role changes or any changes of contractual conditions. Keeping all respective systems and trackers up to date

• Processes employer references, confirmation of employment upon employees´ request, Salary Certs etc

• Liaising with external suppliers / benefits providers to manage processes and solve any issues that arise eg Tax Saver / Specsavers / Bike to Work Scheme & annual vaccine roll out
• Supports the broader team on general admin and when requested takes the lead on employee engagement activities on wellbeing, social and sustainability engaging other team members as needed.

• Compiling payroll reports for three different countries on a monthly basis for finance for processing
• Ensure all payrolls are always delivered on time and with 100% accuracy
• Process the payroll data in an organised and structured manner
• Manage all payroll deadlines and monthly payroll tasks
• Comply with GDPR regulations and maintain payroll security/confidentiality
• Deal with payroll queries and resolve or escalate as required
• Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance
• Keep payroll policies up to date and write any new procedures as required

• Thorough attention to detail
• Previous experience of processing payroll
• The ability to work well with others
• Active listening skills
• Organizational skills and detail-oriented mentality
• Strong communication and customers service skills
• Interpersonal skills
• Ability to use HRIS systems

Leinster Appointments