Office and Corporate Support Officer

Sigmar Recruitment

Dublin
€40,000-54,000 per year
Temporary
Full-time

16 days ago

Reporting to the Chief Operating Officer, the Office & Corporate Supports Officer will provide management support for the Centre’s corporate functions and ensure efficient office management operations.About Your New EmployerOur client’s primary role is building the knowledge base on biodiversity and track how it is changing in Ireland. Our client works to ensure that data and information on Ireland’s biodiversity is more freely available and accessible for use in research, conservation management and decision-making.Main Duties and Responsiblities:Office management

Develop and implement office management processes
Principal contact with SETU on campus services
Monitoring office supplies and ordering new supplies and/or office equipment as required
Dealing with suppliers and management of contract for services
Management of Asset register
Management of Health & Safety procedures

Customer service

Serving as front of office – dealing with queries from the general public
Answering phones and managing emails from info@ account
Management of online shop sales and invoicing
Dealing with correspondence, queries and complaints

Corporate support

Provision of general support to the Board and Committees of the National Biodiversity Data Centre.
Management of meetings, minute taking and providing support for Board, Committee and other meetings as required.
Responsibility for procurement & management of paperwork
Providing assistance to the finance function
Responsibility for management of HR Locker/leave sheets etc

The Office & Corporate Support Officer will be required to:

Contribute to the general work of the National Biodiversity Data Centre as requested.
Be adaptable and flexible, with an ability to embrace change, quickly learn new skills and take on additional responsibilities as part of a newly developing organisation.
Ensure health and safety is actively managed and a positive health and safety culture is promoted.
Contribute to the organization and participation of conferences or other organization events as needed.
Regularly update the National Biodiversity Data Centre social media channels and website.
Continue professional training in order to improve ability to carry out role and continue to attend relevant training courses and conferences as identified.
Regularly provide up-dates on the progress of the work programme to both duty line manager, and to quarterly NBDC Board meetings and annual reports.
Comply with all relevant National Biodiversity Data Centre policies and procedures.
Have a commitment to respect and dignity for all, together with the ability to work positively with colleagues, collaborators and trainees from a diverse range of backgrounds.

What Skills You NeedEach candidate must, on the latest date for receipt of completed application forms, have;

A recognised degree, Level 8 in the National Framework of Qualifications, in a subject relevant to the post.
Three years’ experience of working in an administrative/office management role, or providing corporate support services for a small or medium sized company.
Familiarity with essential policies and operational procedures appropriate for a small Company Limited by Guarantee (CLG).
Have basic accounting skills.
Possess excellent organisation and management skills.
Have excellent motivational, communication and interpersonal skills.
Have the ability to work in a team environment with strong organisation and time-management skills.
Excellent computer skills, demonstrating extensive experience of Microsoft Word, Excel and Outlook.
Have full rights to work in Ireland.

What’s on Offer

Competitive Starting Salary: €40,000
Permanent Contract
Attractive pension scheme
Office based in Carriganore, Co.Waterford
23 Annual Leave days per annum
Blended working policy.

What’s Next?

All applications must be submitted with your CV and Cover Letter to Conor O Malley in Sigmar Recruitment.
Closing date is 5pm on Tuesday the 7th of May 2024.

Applications will not be accepted after this time.Office and Corporate Support OfficerPosted about 10 hours agoShare this jobSign up for job alertsYou agree to ourLatest JobsFull Time€40,000 - 54,000Full Time€40,000 - 54,000SkullbruFull Time€70,000WaterfordFull TimeNegotiableCorkFull Time€80,000Quick linksJobs in IrelandContact usDublin: +353 (0) 1 4744 600Athlone: +353 (0) 906 413973Cork: +353 (0) 21 431 5770Galway: +353 (0) 91 563 868 Email our team: info@sigmar.ieFollow us on socialSigmar Recruitment Consultants Ltd., is a private company limited by shares, registered in Ireland no. 353252, registered office 13 Hume Street, Dublin 2.

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