Facilities/Maintenance Co-ordinator South

• Full administration and co-ordination of the PPM & reactive works on site with both in-house and external support suppliers. Includes quotes, follow up service reports, recommendations etc.
• Logging and updating site maintenance related tickets on our ’RealTime‘ CAFM system.
• Reviewing and logging H&S documentation including permit to work system.
• Co-ordination of all works in accordance with agreed contract KPIs/SLA’s.
• Supporting in house maintenance team as required.
• Administration general site systems and procedures.
• Updating in-house IBMS system as required.
• Support CAD drawing re-layouts updates.
• Liaising with clients on a daily basis to update on tasks and projects where required.
• Site-specific reports to be produced on weekly AC and lighting schedules & monthly energy data report.
• Raising requisitions for orders and service call outs/issuing Purchase Orders to contractors/control of materials deliveries on site.
• Training: management of matrix, training notification system etc.
• Overview of in-house mail & portor services delivery.
• Overview of site security supply partner service provision.
• Overview of in-house cleaning services operational delivery.
• Working knowledge of healthcare services cleaning (HIQA).
• Requirement to travel between sites as required.

• 2 years experience in a similar facilities co-ordination/administration role.
• Educated to Leaving Certificate Level.

• Full and clean driving licence.
• Excellent communication, interpersonal and organisation skills.
• Working knowledge of a FM help desk delivery service.
• The ability to communicate effectively, over the telephone, email and face to face is essential.
• Planning and organisational skills are also required as the role requires balancing many different duties and being able to prioritise them.
• Ability to accurately complete tasks assignments & responsibilities in timely manner.
• Experience of working within a fast paced office environment.
• Dependable and flexible, able to work independently as well as part of a team.
• Experience of working within a busy office environment.
• High level working knowledge of MS office packages, Word, Excel, Powerpoint.
• Experience of working on any CAFM systems (Computer Aided Facilities Management).
• Understanding of planned maintenance procedures & building assets.
• A basic understanding of good health & safety practices.
• Good team work is essential.

Aramark