R&D Executive Assistant

Valeo

  • Tuam, Co Galway
  • Permanent
  • Full-time
  • 1 day ago
Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.ResponsibilitiesProvide high-level administrative support to the DVS DirectorOrganise & Schedule Meetings onsite and offsite, Agenda’s & Action ItemsExcellent calendar management skills, including coordination of complex executive meetingsEmail Management - review, sort, and distribute if appropriate. Compile email communications on behalf of DirectorCompiling data for reports, creating spreadsheets and graphs:Headcount, MTP & SIRUS, R&D EfficiencyProduce & edit executive presentationsManage projects on behalf of Director and liaise with personnel across DVSCo-ordinate travel & accommodation as required for Director and N-1sOrganizing, scheduling and managing visits internal and externalManaging approvals on behalf of Director:Commerce OneQPulsePeoplelinkVIM ApprovalsCoordinate logistics for executive visitors - Logistics, Accommodation & EntertainmentOrganisation of cross site events hosted at DVS.Maintain local information for visitors (Wi-Fi access, maps, transport, hotel/restaurant information, etc)Organization and assisting with team events & initiatives as appropriateOrganise Meeting Rooms & Conference Calls: Agenda, relevant Presentations, IT Equipment & Conference Room Catering etcTraining & mentoring department Admin AssistantPreparation of expense reports or other reports as requiredDesk , space management across the office to accommodate employees in most appropriate mannerArranging non disclosure agreements, recording and filingMaintaining filing systems (hard and soft copy)Maintain Department Management PlannerDay to day administrative & Ad Hoc duties as requiredEducation/TrainingThird level Business qualification or 6+ years in a business environmentAdvanced Microsoft Office Skills: Word, Excel & PowerPoint.Professional ExperienceMinimum 4+ Years experience in a similar role within a multi-national organisationHigh Level of Administration & Computer SkillsStrong experience in Excel, PowerPoint & WordFlexible attitude to job function and working hoursExcellent Prioritization, Organization, Multitasking & Time Management skills all the while remaining energetic and positive in a fast paced environmentConfident communication skills - written & verbalExcellent People skills and ability to effectively communicate and collaborate with a diverse range of peopleStrong willingness to learn; proactive approach: ability to quickly learn new tools and technologies; Interest and experience in using technology to constantly improve work efficiencyAbility to work on your own initiative as well as in a team environmentOutstanding attention to detailFriendly, approachable demeanourExpectation to exercise discretion and confidentiality on all business mattersJob: R&D Executive/Administrative AssistantOrganization: Site R&DSchedule: Full timeEmployee Status: RegularJob Type: Permanent contractJob Posting Date: 2025-09-02Join Us !
Being part of our team, you will join:
- one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
- a multi-cultural environment that values diversity and international collaboration
- more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
- a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable developmentMore information on Valeo:

Valeo