CEO Office PA, Grade V (Part-Time)
- Tallaght, Co Dublin
- Permanent
- Part-time
Reference No: 08.022(2025)
Department / Directorate: CEO Directorate
Reports to: Executive Assistant to CEOTallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of implementing a new hospital that has already delivered on the opening of a new renal unit, day surgery centre, step down facility in the community and a new ICU extension. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.TUH is one of Ireland’s largest acute teaching hospitals, incorporating adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3,500 people on staff and more than 50 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is also a national urology centre, the second largest provider of dialysis services in the country, a regional orthopaedic trauma centre and a designated trauma unit.TUH is one of the two main academic teaching hospitals of Trinity College Dublin - specialising in the training and professional development of staff in areas such as medicine nursing, health and social care professionals, emergency medicine and surgery, amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.TUH Vision and Values
The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values – for patients, their families, our community and staff are:
- Collaborate – together and with our academic and care partners
- Achieve – our goals, positive outcomes and wellbeing
- Respect – for patients, each other and our environment
- Equity – for patients and staff
A full overview of TUH is available on www.tuh.ie/about usWe are seeking a highly organised and proactive Personal Assistant to support the CEO Office of Tallaght University Hospital (TUH).The ideal candidate will be adept at managing a high volume of correspondence, scheduling, and administrative tasks while thriving in a fast-paced, high-pressure healthcare environment.
This role requires excellent communication skills, discretion, and the ability to prioritise effectively to ensure smooth operations at executive level.
This role demands adaptability and a calm, composed approach to working in a busy executive office within a hospital setting, where priorities can shift rapidly. The successful candidate will demonstrate a strong commitment to supporting the leadership team and contributing to the overall efficiency and success of the hospital.Purpose of the role:
- Report to the Executive Assistant to the Chief Executive Officer.
- Responsible for providing administrative support to the Office of the Chief Executive.
- Have an appreciation of the sensitive and confidential nature of the CEO’s office.
- Adaptable to changing priorities and work efficiently under pressure to meet tight deadlines.
Key Duties and Responsibilities
- Provide clerical and Secretarial support to the CEO to include:
- Provide administrative support for the office of the CEO as directed by EA to CEO.
- Coordinate and manage complex calendars, scheduling meetings, preparing and circulating relevant documentation as well as arranging venues and catering.
- Attend meetings, take and prepare minutes as required.
- Liaise with other departments and outside agencies where applicable.
- Manage the handling of and responses to Parliamentary Questions that come in through the CEO Office.
- Maintain the SAP system for the office, including raising Purchase requisitions and ensuring vendors are paid in a timely manner.
- Monitor mandatory training compliance across relevant staff, track training completion rates, and follow up with staff to ensure timely completion.
- Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.
- Completion of relevant training and availing of supports in the Leadership Academy including coaching, mentoring and leadership development as applicable.
- Obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent
- Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
- Have satisfactory relevant experience which encompasses demonstrable equivalent skills
- 3 years relevant administration experience.
- Practical experience of use of computer packages to include Microsoft Office i.e. Word, Excel, Outlook, PowerPoint and other related packages
- Exceptional organisational and time-management skills
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other
- 3rd level qualification equivalent to Fetac level 6 in relevant field
- Proven experience as a Personal Assistant preferably within a healthcare or similarly fast-paced environment.
- Reward & Recognition
- Remuneration is in accordance with the Department of Health Consolidated Salary Scales, 1st March 2025:
- The appointment is half time, permanent and pensionable.
- The annual leave entitlement is 29 working days per year pro rata. The leave year runs from 1st April to the 31st of March each year
- Normal working hours are 17.5 worked over 5 mornings Monday-Friday. Your contracted hours of work are 8am to 12pm.
- Liable to change over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement
Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the 'On-Line' Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.
All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.Informal Enquiries to: MS. Laura Crosbie, Executive Assistant to CEO, Telephone (01) 4142845 or email Laura.Crosbie@tuh.ie
Closing Date Before close of business on: 5th September 2025TUH Core Competencies: Core Area Competency Level
Managing the service Quality & Safety of Service 3
Managing the service Delivery of Results 2
Managing Change Problem Solving & Decision Making 3
Managing Change Communications & Influencing 2
Managing Yourself Team player 3
Managing Yourself Planning and Organising 2
Managing People People Management 3
Managing People Leadership 2Please go to for details of the core competencies