Executive Assistant
CREGG Recruitment View all jobs
- Co Galway
- Permanent
- Full-time
Duration: Full-time Permanent
Hours: 9.00am to 17:30pm Monday to Thursday, 9.00am to 15.00pm FridayThe Role:
This role provides high-impact executive and operational support to the VP of Global Marketing in a fast paced, global environment. The successful candidate will act as a central coordinator, ensuring clear communication, strong execution, and consistent follow-through across the organisation. This role goes beyond administrative support, it requires someone who can manage priorities, and operate with a high level of ownership and discretion.Key Responsibilities include:
Meeting & Execution Management (Core Priority)
- Attend meetings and capture clear, structured minutes
- Define and distribute actions, owners, and deadlines
- Track all actions and proactively follow up to completion
- Support teams by acting as a dedicated meeting coordinator/minute taker
- Relay tasks and requests on behalf of the VP across teams
- Ensure clarity on ownership, timelines, and expectations
- Act as a central coordination point across marketing functions
- Drive momentum across multiple concurrent projects
- Manage the VP's calendar
- Prioritise meetings based on strategic importance
- Protect time for high-value work and reduce unnecessary meetings
- Coordinate all travel arrangements (flights, accommodation, itineraries). Note we use a dedicated travel agency for support
- Ensure seamless execution with contingency planning
- Track budgets across key projects and activities
- Maintain visibility on spend vs plan
- Support with basic financial coordination and reporting
- Assist with vendor coordination where required
- Draft communications on behalf of the VP (emails, updates, summaries)
- Send structured updates to teams and stakeholders
- Ensure consistent and clear communication across regions
- You will have 3-5+ years previous experience in an Executive Assistant / Personal Assistant, ideally supporting senior executives.
- Strong organizational and communication skills.
- High attention to detail.
- Ability to manage multiple priorities.
- Good financial acumen.
- Proficient in Microsoft Office suite and modern administrative tools.
- Strong Interpersonal skills and ability to work with various personalities and cultures required.
- Excellent written, verbal, and communication skills and ability to work cross-functionally in a team environment is required.
- Proven ability to handle multiple priorities with calm efficiency and deal effectively with queries from diverse stakeholders.
- A high level of discretion and confidentiality in handling sensitive information.
- Attractive salary
- An extensive Benefits Package including pension, health insurance, bonus, EAP, further education support, free carparking, option to apply for Hybrid Working after 6 months probationary period etc.
- A varied and stimulating role with genuine scope for professional growth.
- The opportunity to work closely with senior leadership in a trusted, valued position.
- A supportive environment where flexibility, initiative, and confidentiality are truly respected.