Accounts/Office Assistant

• Process and manage supplier invoices, ensuring accurate matching to purchase orders and resolving any discrepancies with the purchasing team.
• Track and manage purchase orders, ensuring all are properly authorized, recorded, and reconciled with incoming invoices.
• Handle creditor accounts, including timely posting of invoices, performing supplier reconciliations, and managing payment runs.
• Liaise with subcontractors and vendors to ensure documentation is complete and payment terms are met.
• Investigate and resolve any supplier or subcontractor queries in a professional and timely manner.
• Maintain up-to-date records of supplier statements and follow up on any outstanding balances.
• Credit Control, involving communicating both by email and over the phone with customers to ensure prompt payment of invoices.
• Collaborate closely with internal departments to support cost control and accurate financial reporting.
• Support wider finance team with ad hoc tasks and reporting as needed.

• Minimum 2 years’ experience in an accounts payable or finance support role, preferably within a fast-paced or construction / engineering environment.
• Experience with creditor reconciliations, purchase order systems, and supplier/subcontractor management.
• Experience with high volume and accurate workload
• Strong attention to detail and high level of accuracy.
• Excellent communication and interpersonal skills – both written and verbal.
• Comfortable working with finance systems and Excel (e.g. VLOOKUPs, data entry, reconciliations).
• Ability to work independently, multitask, and prioritise workload to meet deadlines.

Kerrigan Mechanical