Senior Conveyancing Legal Secretary/Executive
- Dublin
- Permanent
- Full-time
- Checking emails / instructions from fee earners.
- Scanning incoming post and capturing same to relevant case management files / title deeds bundles.
- Checking list of dictations in speech live / real estate folder and selecting priority tasks first.
- Typing draft letters for fee earners' review and gathering enclosures.
- Typing/amending draft documentation in Partner for Windows Case Management System.
- Objections and Requisitions on Title.
- Pre-Contractual Inquiries.
- Contracts for Sale.
- Deeds of Transfer, Declarations.
- Pre-Lease Inquiries, draft Leases, Side Letters and Deeds of Renunciation.
- Screening calls for fee earners and typing notes to file if calls are lengthy or detailed.
- Scheduling title deeds and arranging safe off site storage of same.
- Scanning bundles of documents e.g., copy title/closing documents.
- Logging Letters of Undertaking received or given onto the system.
- Arranging for documents to be sworn by a Commissioner for Oaths/Practising Solicitor.
- Verifying bank account details of other parties.
- Preparing invoices (ability to analyse financial ledger to capture all unbilled disbursements and third party fee notes (e.g., Management Company fees for MUDs Replies / PRA registration fees etc.).
- Conveyancing/property experience is essential.
- Ability to prioritise workload with excellent attention to detail.
- Experience using a case management system.
- Strong communication and interpersonal skills.
- Ability to work efficiently to deadlines.
- Excellent drafting skills.
- Ability to work on own initiative but also as part of a team.
- Excellent organisational skills.
- Strong work ethic.
- IT skills including Word, Excel, Outlook and case management.