Head of Payroll
- Dundalk, Co Louth
- Permanent
- Full-time
Reports to - CFO
Location - BoyleSports HQ, DundalkThe Role:We need a dynamic, fearless and personal Head of Payroll to lead our Payroll Department through our next period of growth. This person will possess extensive experience in managing a dynamic payroll team in a fast-paced working environment. They will possess the leadership skills to train and develop their Payroll team and will also possess the communication skills to engage with all stakeholders and employees across a diverse business model. Attention to detail, discretion and confidentiality are a prerequisite for this business-critical role. The person will have delivered tangible improvements in automation, training and the establishment of insightful business intelligence in the area of Payroll and remuneration and will have trained and developed their team to deliver best in class support to the whole organisation.Core Role Responsibilities:
- Responsible for overseeing and managing the preparation and processing of weekly payroll for over 2,500 employees in ROI, UK, NI and IOM by the Payroll Team.
- Overseeing the preparation and processing for monthly payroll for c. 500 employees in ROI, UK, NI and Gibraltar by the Payroll Team.
- Ensuring quality control procedures are adhered to in order to ensure payroll reviews are carried out to a high quality.
- Ensure all weekly and monthly reports are prepared and circulated to all relevant stakeholders together with insight and commentary as to trends and variances.
- Provide regular departmental reporting (e.g., holiday balances) to all stakeholders.
- Responsible for the coordination efforts between Payroll, Human Resources, Finance and other departments to ensure the timely and accurate flow and maintenance of employee data including the preparation and distribution of detailed reports across all areas.
- Establish/maintain employee records in the payroll system. Ensure that any amendments to employee master data are entered correctly and completed on a timely basis. Review changes for appropriate authorization and adherence to company and regulatory policies including compliance with local regulations.
- Authorise and submit banking payments for both weekly and monthly payroll and associated payroll deductions.
- Ensure that weekly and monthly nominal journal entries are accurate and are posted in a timely manner.
- Ensure all mandatory deductions are updated in line with any business or regulatory changes.
- Ensure the appropriate engagement and support in the area of query resolution is provided by the Payroll team to all employees.
- Overseeing the compliance reporting for all jurisdictions and timely filing and payment of payroll returns and taxes to the relevant authorities including the reconciliation of same to internal reports.
- Continual improvement and standardisation of payroll operations and systems, including processes around data collection, co-ordination, management of payroll systems and a continuous improvement mindset in terms of automation and control improvements.
- Provide business insights across the Payroll Team.
- Provide Training and Support across the business for all areas relating to Payroll.
- Payroll Qualification in IPASS or equivalent is essential. CIPP (UK) qualification is desirable
- Strong technical payroll knowledge and exposure in high volume payroll. Experience with UK/Gibraltar payroll would be very beneficial.
- 5+ years managing and leading a Payroll Department
- Extensive skills in the use of MS Office suite.
- Expert level experience in the use of Megapay.
- Ability to maintain confidentiality and exercise extreme discretion.
- Excellent problem solving/judgement skills and high level of attention to detail and accuracy.
- Strong organizational and leadership skills and the ability to work under pressure.
- Ability to handle and prioritize multiple tasks and meet deadlines.
- Willingness to learn, adapt and improve on current business processes.
- Previous experience with system implementation and integration is desirable.