Accounts Payable, Advertising, North Dublin

Accountancy Solutions View all jobs

Dublin
Permanent
Full-time

1 month ago

Dublin North
Contract
Industry
Reference: 24212YR9

Our client, a growing advertising agency based in North Dublin, are currently looking recruit an Accounts Payable Administrator to join their team on a contract basis.Job Purpose:To plan and execute the processing of transactions for the Creditors Ledger, Petty Cash, Employee Expenses, Credit Cards and Bank Accounts and to support the team in other ancillary tasks including Rebate Invoicing, Client Cash, Allocation and the monitoring of Employee Time Recording.Key Responsibilities/Activities:

Creditors Ledger

Checking New Supplier/Supplier change forms in accordance with Company Policy, Reception (does processing)
Ensure that supplier invoicing practices are compliant with Company policy
Upload/Record approved to the Creditors ledger for approval – Daily basis
Schedule and execute weekly Supplier Payment runs and manual cheques where required (rarely)
Ensure Creditor Control Account agrees with Creditors Ledger; follow up differences (Month end Reconciliation) and any positive balances
Reconcile Supplier Statements in accordance with Current Finance Procedures (as received)
Employee Expenses

Ensure that expenses are compliant with company policy
Ensure correct allocation of expenses to codes and proper backup included
Prepare the enhanced revenue report for uploading to revenue before payment of expenses

Credit/ Cards (Daily- Basis)

Ensure all CC Expenditure Requests are compliant with Company Policy
Process credit card payments when proper approval received
Upload/Record credit card expenses on finance system
Reconcile CC statements with Expenditure requests
Monitor CC balances daily and ensure adequate funding levels

Bank & Cash Management

Receive and review all Bank Account statements
Book all transactions to Nominal Ledger (including FE differences)
Carry out periodic cash forecasts and ensure adequacy to meet planned disbursements
Monitor activity with Omnicom Treasury and record cash movements in Nominal Ledger
Book and allocate Client Receipts to the Debtors Ledgers
Reconcile all Bank, Credit Card and Petty Cash Accounts at month-end
Rebates

Maintain schedule of Rebate Agreements for the Current Year
Generate and record all Rebate invoices in accordance with Supplier agreements
Monitor collection of Rebate Receivables; cross check with Creditor position
Month-end

Maintain schedule of Accruals and Prepayments
Identify and book accruals and prepayments as required
Carry out ad-hoc analyses of actual expenditure as required
Monitor Outstanding POs; escalate to Financial Controller
Maintain Scorecard for the Creditors Ledger
Other Tasks

Run missing timesheet report as scheduled and maintain delinquent employee list for subsequent reporting
Prepare quarterly s-box backup
Maintain Company’s Public Transport Scheme & Cycle to Work Scheme
Prepare bi- monthly vat returns
Complete Sarbanes-Oxley (S-Box) reporting for Accounts Payable
Train staff how to use the Finance system to input their timesheets, holidays, expenses and create purchase orders
Execute other task as requested by Financial Controller from time to time

Suitable candidates will have 2 years experience within a busy environment in finance.This role will be hybrid working 3 days office and 2 from home if required.If you are interested in the above or any other finance roles please contact Yvonne Rafter Ph: 01 6797990 or e-mail: contracts@accountancysolutions.ie

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