Professional Standards Administrator

• Full-time, Monday - Friday
• Based in Dublin 2
• Immediately available to commence
• 3-5 years admin experience essential

• Assisting members with licensing applications and queries.

• Provision of accurate information to management as required.

• Extraction and management of quarterly and weekly reports as required for internal purposes and external regulators.

• Ongoing maintenance of an accurate member database.

• Issue of digital licences throughout the year.

• Maintaining visit diary for the Inspection Team.

• Scheduling Quality Review visits to member firms.

• Setting up of soft copy visit work packs to include all relevant visit documents.

• Maintaining and updating the visit database and running reports as required.

• Servicing all quality review team meetings including the preparation and timely issue of agenda and papers, production of minutes and progression of business.

• Providing administrative and secretarial support to the review team

• Collate and present information required for reporting to external regulators

• Ensuring that annual returns are issued to all relevant firms and members in a timely manner.

• Processing annual returns and issuing correspondence where necessary;

• General website maintenance

• General support for members and firms in terms of their interactions with PSD

• Performing any other ad-hoc duties as may be required.

• Support the PSD in delivery of tasks, projects and activities designed to promote good professional standards.

• Support other members of the wider administrative team, especially when practical support is required due to holiday, sickness absence or work peaks.

• Three to five years of successful administrative experience.

• Positive, proactive and professional approach

• Detail-oriented with a hands-on approach

• Demonstrate a collaborative approach to the role, working across multi-disciplinary teams

• Proficiency with Microsoft Office Suite.

• Excellent verbal and written communication skills including drafting of internal and external communications.

• Competent relationship management skills to deal with internal and external stakeholders with the ability to communicate effectively at all levels throughout different medias.

• Excellent prioritisation and time management skills, the ability to carry out self-directed work, multi-task and work in an organised manner to strict deadlines.

• Experience in a legal, compliance or regulatory environment is desirable.

• Experience in working in a continuous improvement environment.

Cpl Group