Personal Assistant | County Sligo

Easkey, Co Sligo
€43,756 per year
Temporary
Full-time

6 days ago

Personal Assistant | County SligoJob Purpose/Summary:The role of a Personal Assistant at Praxis Care is to provide a professional, efficient, personal and confidential support service, undertaking all aspects of administration required to support the Director to meet key strategic objectives.You will assist the Director with projects to ensure that the project is delivered on time and on budget, as well as managing diaries, co-ordinating meetings, events and relevant activities to ensure that urgent matters are given priority and all tasks are completed within agreed timescales.Management of all internal and external communication, taking appropriate action on behalf of Director and to develop and maintain systems and procedures to support the Director to manage competing pressures are some of the tasks that will encompass the role of Personal Assistant.Key AccountabilitiesTo support the Director by actively participating in projects including planning and documenting specific project goals, deliverables, features, functions, tasks, deadlines and costs to ensure that the project is delivered on time and on budget.To act as principal point of contact for the Director as a professional interface, screening calls and exercising judgement to prioritise urgent and important items. To resolve or refer queries to the relevant person for response and / or to respond on behalf of the Director where appropriate.To manage all correspondence on behalf of the Director, identifying issues requiring urgent action and ensuring that responses are provided within timescales. To liaise with relevant parties using initiative, discernment and sensitivity to co-ordinate responses to ensure appropriate actions are taken and contacts responded to within required timescales to ensure satisfactory outcomes. To ensure that the Director is notified of anything that needs attention.To draft correspondence on behalf of the Director and to research, co-ordinate, collate and draft presentations and reports and analysis of same, ensuring accuracy and reliability of information and that time is allocated for the Director to review and approve these where applicable.To co-ordinate internal meetings and ensure that attendees are provided with key information in advance of and following meetings, including creation and distribution of agenda, reports and papers. To ensure minutes are taken and circulated and that all action points are addressed within agreed timescales.About the roleRequirements of the RoleYou will be required to be involved in the company performance management processTo adhere to, and model the company values, behaviours and competencies at all timesTo carry out all duties of the post in accordance with Praxis rules, regulations and policiesTo carry out additional duties of the role and all other required duties as and when necessaryThe above mentioned duties are not exhaustive and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the Organisation.Criteria:GCSE English and Maths at grade C or above, or equivalent and 2 years' experience in a similar roleOR3 years' experience in a similar roleExcellent working knowledge and proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint & OutlookPrevious experience of Diary Management to Senior Management levelSkills & CompetenciesAbility to prioritise workload to meet competing deadlinesAbility to use judgement and discernment in varied situationsHighly developed communication skills both oral and writtenUnderstanding and appreciation of the importance of confidentiality.Ability to adapt and work effectively under pressure and to deadlinesAdvance organisational skillsAttributesArticulate, confident and friendly telephone manner.Ability to multitaskReliable, personable and positive in approachMeticulous and proactiveFlexible - willing to help with a range of tasks.Able to work on own initiativeAbout the companyPraxis Care is a leading provider of specialist care and support services for individuals with complex needs, supporting individuals with mental ill health, learning disabilities, autism and dementia. The organisation is committed to delivering personalised, compassionate care that promotes independence and improves the quality of life for the individuals they serve. With innovative programs and a dedicated team, Praxis Care focuses on creating positive outcomes, empowering people to lead fulfilling lives while actively supporting communities across the UK, Ireland and Isle of Man.Required Criteria

Ability to prioritise workload to meet competing deadlines
Excellent working knowledge and proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint & Outlook
Previous experience of Diary Management to Senior Management level
Right to Work in the Republic of Ireland

Desired Criteria

Full valid Driving Licence

Skills you'll need

Call Management
Ability to Identify and Anticipate needs
Teamwork
Administrative skills

Praxis Care

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