Executive Assistant to the President – ContractorKey Responsibilities:Provide high-level administrative and operational support to the President and the broader leadership team.Manage the President's calendar and meeting schedule, including issuing invitations, booking meeting rooms, tracking attendance, arranging catering when required, and recording meeting minutes and action items.Coordinate and support internal meetings and large-scale events within the approved budget, including all-hands meetings, regular team meetings, and senior executive visits.Assist with travel arrangements for the President and leadership team when required, including flight bookings, accommodation arrangements, travel itineraries, and visa support.Process invoices and manage expense claims related to travel, meetings, and events in accordance with company policies.Provide end-to-end administrative support for events and conferences, including planning, coordination, and on-site support.Organize and manage team morale initiatives and actively support research centre cultural activities.Coordinate delegate registrations, travel arrangements, and visa support for visiting guests and conference participants.Serve as a key point of contact for internal and external stakeholders, responding to inquiries and coordinating communication as needed.Liaise with event vendors and external suppliers to ensure smooth event execution.Support post-event communications and publicity activities.Maintain familiarity with Huawei policies and support the leadership team by promoting awareness and compliance with administrative policies.Requirements:Minimum 3 years of experience as an Executive Assistant, Office Manager, or Team Assistant supporting senior leaders or technical teams.Fluent in English and Mandarin, with excellent written and verbal communication skills.Strong judgment and ability to prioritize competing demands while protecting executive time and handling confidential information with discretion.Excellent organizational and coordination skills, particularly in managing travel logistics, conferences, and multi-stakeholder meetings.Strong professional communication skills when interacting with senior executives, researchers, industry partners, and corporate stakeholders.Proficiency in Microsoft Office (PowerPoint, Word, Excel) for preparing presentations, reports, meeting materials, and documentation.Proactive problem solver with the ability to work independently, remove blockers, and handle complex situations diplomatically.Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.Proactive problem solver who removes blockers, makes decisions independently, and handles difficult situations diplomaticallySelf-organized with strong attention to detail and ability to multitask in a fast-paced research environment.The Successful Candidates:Experience supporting research, academic, or technical teams.Experience coordinating international conferences, academic events, or technical symposiums.Experience working in multinational organizations with distributed teams.Demonstrated ability to work effectively in a fast-paced and dynamic environment.Strong professionalism, discretion, and interpersonal skills with a positive and proactive attitude.Excellent project management and time management skills.Ability to remain calm and responsive when dealing with urgent matters or rapidly changing situations.Strong sense of ownership with the ability to drive issues through to resolution.
