Receptionist / Administration Support - CE Scheme - Key Project BRILLFRC Ballybeg Waterford
Key Project BRILLFRC Ballybeg Waterford
Waterford
Permanent
Full-time
28 days ago
CV's to pat@brillfrc.ie or Ring on 051 350100 for more information. Administration Duties: this position is in Treo / Renew Waterford • Meet & greet visitors as they come into the centre & direct them to the relevant project • Answer the telephone in a professional manner, transfer calls to other staff • Take messages for any staff not available, from both telephone or personal callers. • Ensure everyone entering the building signs the daily sign in sheet on entry and exit • Answer enquiries from the clients or if unable, direct them to the most relevant person to answer their query. • Facilitate & support clients looking for a particular form and assist them in filling out a form if necessary (download if needed) • Produce weekly Jobs Booklet using online newspapers and internet sites -along with other colleagues- for publication to a set deadline. • Produce -with other centre teams- Newsletters • Type and print client's CV's Cover Letters, Course work etc. • Maintain records of callers to reception and any follow up action needed • Design and produce, flyers, posters, business cards. • Keep abreast of information relevant to work issues and post this on Key Project Facebook page & website • Using GDPR regulations maintain database of all clients seeking work • Make grouping of job categories on text alert system • Using text alerts send suitable job spec to clients • Keep our Face Book & Web Site pages up to date. • Photocopy or print items for clients as requested and take the payment for the service. • Reception petty cash handling • To attend team meetings on a regular basis & keep up to date with different projects being worked on. • Keep leaflet stands tidy and filled with up-to-date forms • Maintain the noticeboards and remove any out of date items • Keep a tidy reception area