Outhouse: Receptionist / Administrator

  • Northside Dublin
  • Permanent
  • Full-time
  • 2 months ago
[Outhouse]

JOB TITLE: RECEPTIONIST / ADMINISTRATOR

REPORTS TO: Manager

PURPOSE OF ROLE: To ensure the smooth operation of the Outhouse
reception area and the accurate and timely completion of all assigned
administrative duties in accordance with both the ethos of Outhouse
and all policies and procedures.

RESPONSIBILITIES:

Reception & Switchboard Duties.
  • Greeting, welcoming, directing and announcing all visitors to the
Centre.
  • Answer, screen and forward incoming phone calls to appropriate
staff.
  • Preparing rooms for meetings, ensuring rooms are left in a tidy
manner after meetings and handover to Evening Reception staff.
  • Support Cafe staff when required.
  • Answer and record all Information and Signposting queries (via
telephone, email & drop-in).

Information & Signposting
  • Provide service users with information on all aspects of LGBT+ life
and signpost callers to public and social services. Queries include
but are not limited to: sexual health, mental health, and wellbeing,
counselling, Garda Liaison Officers, legal services.

Administration of Personal Development Courses (PDC) & Peer Support
Groups (PSG)
  • Liaising with PDC & PSG Facilitators to: confirm course dates, book
space, contact participants, answer participants queries, logistics,
travel arrangements etc.
  • Maintenance and preparation of Outhouse statistics (e.g).
footfall) as required.
  • Assisting Manager and Finance and Administration Officer with
management accounts (e.g. issuing receipts, petty cash, cash / cheque
lodgements etc.)

General Administration
  • Administration of facilities management (e.g. post-box, lockers),
ordering and monitoring of stationary and facility supplies.
  • Administrative support to special events and activities.
Health & Safety
  • Checking, recording and signing daily, weekly and monthly Fire
Safety Records.
  • Administration of facilities health & Safety records (e.g. hygiene
sheets) and reporting any issues to the Manager.

Any other duties that may be required from time to time.

KEY SKILLS REQUIRED FOR ROLE:
  • Good general administration ability and experience.
  • Excellent communication skills.
  • Proven skills working with diverse communities and individuals.
  • Excellent organisational and planning skills.
  • Ability to work as part of a team as well as autonomously.
  • Strong demonstrable interpersonal skills (staff and volunteers).
  • Flexibility is required in all aspects of this post.
PLEASE RETURN A COVER LETTER AND COMPLETED APPLICATION FORM (ATTACHED
BELOW) TO:
Operations Manager
Outhouse Community Resource Centre
**Apply on the website** Capel Street, Dublin 1
Or
**Apply on the website**

Closing date for receipt of Cover Letter and Completed Application
Form
6pm Friday, **Apply on the website**nd January **Apply on the
website**

CV'S WILL NOT BE CONSIDERED.

We need : English (Good)

Type: Permanent
Payment:
Category: Others

Dublin Work

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