Senior Facilities Manager

• Lead all Facilities Management operations across Applegreen sites in ROI.
• Manage and support a team of Facilities Coordinators, including oversight of the Facilities service Desk to ensure efficient and professional handling of all facilities related queries and issues.
• Take full ownership of the Maintenance Management System (MMS), ensuring it is used effectively to schedule, track and report on all maintenance activity.
• Develop and manage the Preventative Planned Maintenance (PPM) program ensuring accurate scheduling, tracking, and reporting of all maintenance activity.
• Ensure that purchase orders are raised and tracked for all planned maintenance activity.
• Maintain accurate and up-to-date records of all facilities activities and compliance documentation.
• Respond effectively to reactive maintenance needs, ensuring minimal disruption to operations.
• Oversee relationships with external contractors, vendors and service providers, including monitoring of SLAs and performance.
• Ensure full compliance with relevant legislation and internal policies, especially in the areas of health & safety, quality and environmental standards.
• Liaise with local authorities and relevant regulatory bodies as required.
• Always maintain full health and safety compliance, ensuring adherence to statutory regulations and internal standards.
• Keep up to date with changes in relevant laws, regulations and best practices, and ensure internal procedures reflect these changes.
• Tendering and procuring contracts is a key aspect of the role.
• Produce clear and concise monthly management reports, including KPI’s, maintenance summaries, budget updates, and compliance data.
• Control departmental expenditure, track costs, and prepare and manage annual facilities budgets.
• Support Facilities related projects such as site openings, refurbishment, and fit outs.
• Work closely with the wider Operations and Development teams to align facilities strategy with wider business objectives.

• Degree or equivalent qualification in Facilities Management, Building Services, Engineering, or a related field (preferred).
• Relevant technical or trade qualifications are an advantage.
• Minimum 5 years’ experience in a senior facilities management or estates management role.
• Proven experience managing multi-site facilities operations in a fast-paced or regulated environment.
• Strong track record in managing planned preventative maintenance (PPM) and reactive maintenance.
• Experience with computerised maintenance management systems (CMMS) or maintenance scheduling software.
• Demonstrated experience leading teams, including facilities coordinators.
• Hands on experience managing contractors, including supervision of works, contract performance, and quality assurance.
• Familiarity producing monthly management reports and communicating effectively with senior stakeholders.
• Knowledge of compliance requirements, around health & safety, environmental, and building regulations.
• Significant experience in tendering and procuring contracts
• Proficiency in Microsoft Office, including Word, Excel and PowerPoint
• SAP experience required
• Experience in a high-volume retail environment preferred

• A dynamic individual who adapts well to change and thrives in a fast paced, rapidly growing organisation.
• Proven track record of delivering high quality work to tight deadlines.
• A highly organised professional with the ability to plan and prioritise workloads effectively for maximum impact, while adapting to changing priorities.
• Strong ability to execute directly at a high standard and pace, with a hands-on approach when required.
• Demonstrates excellent drive, enthusiasm, and commitment, with a genuine interest in building a long-term career at Applegreen.
• A positive, can-do attitude with a solution focused mindset, always looking for ways to improve outputs.
• Strong analytical capability to interpret and challenge data.
• Demonstrates strong commercial acumen, with a clear focus on delivering value to the business.
• Exceptional interpersonal skills, and the ability to engage and build relationships with individuals at all levels across the organisation.
• Has strong leadership potential and management skills, acting as a role model for the people and culture at Applegreen.
• Proactive, resilient, and results-oriented, with a strong sense of ownership and accountability.
• High attention to detail, especially in compliance, documentation, and reporting.
• Technically confident in using digital tools, facilities management systems, and Microsoft Office applications.
• Willing to travel on an ad hoc basis as required to support multiple sites and projects.

• Please submit an up-to-date tailored CV (max 2 pages) and cover letter

• Two interview rounds will be required for this role

Applegreen