Job Description: For the Administration Assistant training placement, this programme is designed to provide participants with practical experience and structured learning opportunities in a professional office environment. Aligned with WPEP guidelines, the placement ensures a balance of formal and non-formal training to equip participants with essential administrative skills and workplace readiness. The Accounts Payable Assistant will learn to carry out the following duties: • Using hotel procurement software to match orders, deliveries and invoices • Query and follow up on any quantity or pricing discrepancies with suppliers • Importing invoices from procurement system to accounts system • Reconciliation of supplier accounts to supplier statements and working with suppliers to resolve any discrepancies • Preparation of monthly supplier payment run • Assist with preparing analysis of key overhead accounts Placement Overview: Participants will gain valuable hands-on experience while receiving guided training in key areas of office administration, enabling them to develop confidence and proficiency in a supportive setting. Role Description: This is a training and work experience opportunity; no prior experience in this role is necessary. However, some prior experience in Accounts would be an advantage. Participants are eligible to participate in the WPEP QQI Work Experience Module which was developed by the Education & Training Boards in collaboration with the Department of Social Protection. This optional module will fulfil your accredited training requirements for the WPEP.Role Description Formal Training: • WPEP QQI Work Experience Module • Exposure to Microsoft Word, Excel, Outlook Informal Training: • Document and File Management: Organising, maintaining, and archiving physical and digital records. • Communication Skills: Handling phone calls, emails, and in-person interactions with professionalism and clarity. • Data Entry and Reporting: Gaining accuracy and efficiency in inputting and managing data using spreadsheets and databases. • Office Operations: Exposure to tasks such as managing office supplies and preparing documents. • Office Software Proficiency: Using Microsoft Office Suite (Word, Excel, Outlook) and other workplace tools. • Hands-On Experience: Practical application of administrative tasks like filing, printing, and document preparation. • Team Collaboration Tools: Training in platforms Microsoft Teams to support teamwork. • Problem-Solving: Learning to address and manage day-to-day administrative challenges effectively. • Interpersonal Skills: On-the-job coaching to improve communication, adaptability, and collaboration.
