Translation.ie operate a busy and bustling multi-cultural office in Dublin city centre. The office manager will be entrusted with ensuring all daily office operations run smoothly and efficiently. Responsibilities will include: • Managing office supply inventory and ordering necessary items, and liaising with contractors to coordinate maintenance for office equipment. • Office Administration, developing and maintaining filing systems for both physical and digital records. • Internal and external communication, acting as a point of contact for office-related inquiries, directing phone calls, emails, and visitors to the appropriate staff. • HR Support & Onboarding: Assisting the human resources department with onboarding new employees and managing their administrative processes. • Supporting staff by providing responses to their questions and assisting with various office-related challenges. • Office Supervision - overseeing and monitoring the work of administrative staff, providing support and ensuring productivity. • Maintenance of office equipment and facilities and arranging necessary repairs. • Liaising with and managing relationships with service providers for cleaning, catering, security, utilities and other facility needs. • Ensuring compliance with health and safety regulations and maintaining up-to-date building safety policies. • Management of office expenditures and budget, keeping accurate records and reporting on office expenses. Processing of invoices and ensure timely payment of office-related bills. • Organising and scheduling meetings, appointments, and team events. Planning and coordination of in and off-site events such as parties, celebrations, and conferences • Developing policies and implementing new office policies and procedures to improve efficiency and workflow. • Ensure adherence to company policies and procedures by all team members. Desired Experience & Skills: • Proven experience in an office management or administrative role. • Strong organisational and multitasking abilities, with a keen eye for detail. • Proficiency with office software such as Microsoft Outlook, Word, Excel, Teams and Adobe Acrobat. • Presentation skills including data analysis • Excellent written and verbal communication skills. • Strong interpersonal skills with the ability to interact professionally with clients, staff and external contractors. • Experience in financial management, including reconciliation, invoicing and payroll processes. • Facilities management experience • Self-motivated, forward-thinking and adaptable to changing priorities. • Ability to manage time effectively and work under pressure. • Knowledge of Legal and or Medical environments is a plus, though not required. • Full clean driving licence and own transport