Senior Administrator

Dublin
Permanent
Part-time

1 month ago

BeautifulJobs are holding interviews Please send your CV below or contact the BeautifulJobs HQ on 01 9036279. You can also email your CV to marketing@beautifuljobs.ie or apply using the BeautifulJobs App. Due to the large volume of CV's that we receive, only relevant CV's will be contacted.BeautifulJobs is recruiting on behalf of a highly reputable and established business based in Dublin 2. We are seeking a highly experienced Senior Administration & Reception Executive with exceptional organisational ability, outstanding written communication skills, and a meticulous approach to clerical administration.This role requires someone who is extremely IT savvy, highly organised, and confident managing the full day-to-day administrative function of a busy professional environment. A strong command of written English, excellent grammar, and the ability to draft clear, professional emails and communications is essential.The successful candidate will be responsible for overseeing daily administrative operations, ensuring systems, schedules, correspondence, and documentation are managed with efficiency, accuracy, and professionalism. This is an excellent opportunity for a candidate who thrives in a structured, fast-paced environment where attention to detail, organisation, and communication are paramount.Primary Duties

Managing the day-to-day running of a busy reception area
Managing all incoming phone and email enquiries efficiently and professionally
Coordinating bookings, schedules, and room allocations for courses, trainers, delegates, and models
Processing payments, invoices, and contracts related to room rental and services
Assisting with event coordination including hospitality, catering, and conference room preparation
Maintaining accurate administrative records, documentation, and filing systems
Logging service requests for maintenance contractors and supporting operational requirements
Monitoring and maintaining reception supplies and stationery
Conducting monthly stocktakes for products and consumables
Supporting communication management including newsletters, text messaging systems, and enquiries via social media
Ensuring invoices are processed and submitted to accounts in a timely manner
Maintaining a clean, organised, and professional reception environment at all times

Requirements4 Years minimum experience.

Proven experience in a fast-paced administrative or reception role
Exceptional written communication skills with excellent grammar and attention to detail
Highly IT proficient with strong experience using digital systems and administrative software
Strong organisational skills with the ability to multitask and prioritise effectively
Ability to work confidently on your own initiative as well as part of a team
Professional presentation and strong interpersonal skills
Experience managing bookings, schedules, and multiple stakeholders simultaneously
Knowledge of Phorest booking system is an advantage
Familiarity with social media platforms such as Instagram and Facebook for handling enquiries is beneficial
Flexibility to support the team during busy periods when required

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