HR Associate

• Provides information by answering communications; referring special communications to appropriate person

• Onboards new joiners to the Company

• Maintains human resources records

• Verifies candidates background by contacting references

• Issues and processes applicable forms and applications ; verifies up to completion;

• Explains benefits to the employees, manages and responds to benefit queries

• Complies with Employment Law and prevents litigation

• Maintains Manager and Employee confidence by keeping human resources information confidential

• Updates job knowledge by participating in educational opportunities; reading Employment Law news and updates;

• Supports administration and operations of the Senior HR Associate, HR Manager, PSC Management, Clients and stakeholders;

• Preparing offer letters, contracts, onboarding new employees, administering employee benefit programs

• Onboarding employees in a timely manner; scheduling medical appointments (if applicable), distributing onboarding documents, managing sign-offs;

• Completing eligibility to work checks, ensuring that the candidates are eligible to work full-time in the applicable country and that they have correct and applicable VISA’s in date and on HR records;

• Organising regular PSC check-ins with existing employees; Background checks and screening for global mobility visa programme; document gathering and verification;

• Notifying existing staff of internal opportunities; maintaining personnel records;

• Advising existing employees of Annual Leave balance, maintaining employee records

• Assisting with information gathering

• Maintaining GDPR compliance and knowledge of same required

• Administers medical insurance, by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals

• Collating employee timesheets for accounts department

• Maintaining human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases, tracking Annual Leave, Sick Leave and any type of absence;

• Onboarding new employees by providing orientation information packs; reviewing company policies; company handbook; gathering; other payroll information; explaining and obtaining signatures for benefit programs

• Documents human resources actions by completing forms, forms, reports, logs and records. Updates job knowledge by participating in educational opportunities; reading professional publications.

• Obtaining, filing, uploading and updating trackers regarding Employee ID, IRP and VISA documents; ensuring that the IRP and VISA’s of existing employees are always valid and up to date;

• Review timesheets every Monday for the previous fully completed week

• Address any timesheets errors and anomalies in a timely manner

• Frequently review AgileOne/FieldGlass and/or any other Client systems as applicable

• Review and process expenses from Zoho Expense as well as any applicable expenses from AgileOne, FieldGlass and any other applicable systems

• Respond to Client queries on the same day or by the next working day (depending on the type of the query)

• Light Client queries (eg. re new job req, submission) to be responded to within the same day

• Accomplishing human resources department and organisation mission by completing related results as needed

• Support Senior HR in administration, note taking and other ad-hoc duties as required by the role

• Ad hoc assistance to a variety of projects may be required

• Additional duties as deemed appropriate by the department head/designee

• Any additional ad-hoc duties as requested by Management to fulfil business requirements

• Manage HR mailbox and enquiries in a timely manner

• Ensure all e-mails are responded to with an adequate level of priority

• Coordinate and manage onboarding from start to finish

• New starters query management

• Reference checks, background checks

• Preparation of general letters, salary certificates

• Coordinating PSC laptop and equipment couriering to and from the candidates/employees

• PSC equipment inventory management

• Gathering Onboarding documents, PSC Induction sign offs, Personnel and Payroll details forms

• Folder creation and updates

• Tracker updates in a timely manner

• Annual Leave review and processing

• Sick Leave review and processing

• Note taking to support Senior HR as a witness during more complex Employee calls

• Contract and addendum preparation

• Support HR Manager and PSC Management in related activities

• Respond to timesheet adjustment queries within 8 hrs/on the same day

• Proceed with onboarding requirements as soon as correct information are shared with the HR Team

• Prepare addendums and more complex HR letters and documents for Senior HR Associate review in a timely manner

• Respond to sick absence e-mails within 8 hrs/on the same day

• Prepare letters for employees within 3 working days

• Respond to Client queries within the same day (light queries, eg. re job reqs, submissions) or by the next working day (depending on the type of the e-mail); review with Senior HR when applicable

• Supports Senior HR Associate and the HR Manager with administration, operational duties and ad-hoc as required by the business

PSC Biotech