Facilities Administrator

• Submitting reports, preparing presentations and general research.
• Taking inventory and replacing office supplies when necessary.
• Creating and updating databases for various forms of data, including personnel and financial information.
• Taking minutes in meetings and sending actions to owners.
• General Filing and office up-keep
• GRNI Regular Review
• Maintaining training matrix and organising training for existing and new employees.
• Taking messages and redirecting calls as required.
• Raising access request and accompanying visitors on site.
• Helpdesk and Mail room cover when required
• Monitoring all PPM and Reactive work that may impact on the business and liaising with the business to ensure the PPM can be completed.
• Input facilities related data on the Apleona and client CAFM systems on regular basis to comply with KPI’s.
• Ensure compliance with other non CAFM KPI’s also within area of responsibility
• Providing timely reports to the Client & Apleona management that will ensure they are updated on all reactive / projects being conducted on site.
• Raising PO’s and approving invoices.
• Provide administration support to management Team
• Assist in Maintaining auditable records for all in-house and outsourced PPM/reactive activities and .
• Performs any ah hock duties / reasonable requests as assigned by management.

• A minimum of 2 years of experience in a similar position.
• Excellent Administration skills, Microsoft Office
• Flexibility and adaptability
• Ability to work well as part of a larger team
• Communication and interpersonal Skills
• Excellent problem-solving skills
• Flexibility

Apleona