Executive Assistant
- Ireland
- Contract
- Full-time
- Manage the MD’s calendar, appointments, meetings, and travel arrangements.
- Prepare agendas, presentations, and documentation for internal and external meetings.
- Coordinate and manage communication on behalf of the MD with internal departments, stakeholders, and external partners.
- Draft, review, and manage high-level correspondence and reports.
- Screen and prioritize emails, phone calls, and requests.
- Attend Senior Leadership Team meeting take minutes, and follow up on action items.
- Organize complex international and domestic travel, including visas, accommodations, and itineraries.
- Assist in the planning and execution of corporate events, conferences, and board meetings.
- Handle sensitive and confidential information with the highest level of integrity.
- Act as a trusted advisor and liaison between the MD and senior management or clients
- Proven experience (5+ years) as an Executive Assistant or Personal Assistant at the C-suite level, ideally in the pharmaceutical, biotech, or healthcare sector.
- Qualification in Administration
- Excellent written and verbal communication skills.
- Strong organizational, time management, and problem-solving skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Zoom, Teams, or project management software is a plus.
- Ability to work independently and under pressure in a fast-paced environment.
- Professional demeanor, with a high level of confidentiality, discretion, and emotional intelligence.