Document Controller

Sacyr

  • Dublin
  • Permanent
  • Full-time
  • 1 month ago
As a Document Controller, you'll be at the heart of an exciting infrastructure project in Dublin, based at an airport. Join our dynamic team and make a difference!The Document Controller is responsible for ensuring all document management processes are followed including the intake, handling and storage of documentation for the project, maintaining the documentation records such as: design drawings, reports, registers, subcontractor communications, quality inspections and checks. The role holder is required to support the accurate and timely submission of all submittals. transmittals and other correspondence in the various CDE (control document environment) and provide distribution to project team, this includes other documentation in and out to the Client and/or subcontractors and the implementation of the Document Coding that has been set for the project assuring the correct organisation, file naming/ titling, revision level, etc. prior to the submission.About Us: At Sacyr UK and Ireland, we're passionate about creating a better world through our projects. As a Document Controller, you'll play a crucial role in our team. Our workplace is inclusive, diverse, and designed for everyone to thrive. We don't just say it - we live it, we're proud to have been named a Sunday Times Top 100 Employer in both 2024 and 2025, and to be accredited as a Living Wage and Disability Confident employer.About you: If your values align with ours, and you are passionate about being part of our team, read on! Our team is professional, great communicators, adaptable, full of integrity and generally a fabulous bunch. If this sounds like you, and you can demonstrate the required skills and experience, we want to hear from you.Our benefits:
  • Inclusive work environment, Sunday Times Top 100 Employer 2024 and 2025
  • 34 days holiday
  • Employee Assistance Programme
  • Financial, Emotional and Physical Wellbeing Support
  • Ongoing professional development opportunities
  • Professional membership support
  • Company pension
  • Cycle to work scheme
  • Tech scheme
  • Employee discount scheme
  • Language lessons
  • Life insurance
  • Sick pay
  • Wellness Your Way programme
  • Annual Health Checks
  • Sacyr Sports Club, and much more.
Key Responsibilities include:
  • Manage the flow of documentation within the organization.
  • Maintain and update document control systems and databases.
  • Ensure all documents are accurate, up-to-date, and properly filed.
  • Control the issuance, distribution, and retrieval of documents.
  • Review and verify documents for completeness and compliance with company standards.
  • Support project teams by providing timely access to required documentation.
  • Archive inactive documents in accordance with retention policies.
  • Assist in audits and ensure documentation is audit-ready.
  • Train staff on document control procedures and systems.
  • Archive, update & maintain the drawing register to ensure that this is up to date.
  • Communicate and collaborate with project managers.
  • Submission of all submittals, transmittals.
  • Establish a procedural framework: identify, collect, distribute and complete the controlled documents.
  • Work with auditors to maintain ISO status.
  • Maintaining various Project registers including but not limited to drawings, BIM models, compensation events, consents, notification transmittals etc.
  • Ensure the information and document control system is implemented in compliance with the Client's standard and is updated to reflect revisions to those standards.
  • Maintain a watchful and alert attitude toward Project Team meetings, developing routine reports and metrics to gauge a Project Team's success.
  • Support of O&M manual templates.
  • Maintenance of Health and Safety documentation and follow company procedures.
  • Promote agile software, oversee and record its upgrades through protocol to make Document Control more effective.
  • Prepare and input construction documents into Document systems and develop monthly reports and presentations.
  • Sustain coordination and communication between contractor/s and management.
  • Additional duties associated with the role as determined by the management.
Essential criteria:
  • Legal right to work in the Republic of Ireland
  • Willingness to complete a 5-year background screening as part of the hiring process
  • 3 years experience as a Document Controller or similar role.
  • Demonstrated experience with the use of Adobe Acrobat and Document Control hardware and Software, document management systems (ACC, SharePoint, etc).
  • Familiar with IT software in particular the Microsoft suite. to include Excel, Outlook, Powerpoint, Word. etc)
  • Ability to analyse and come to conclusions.
  • Excellent time management, prioritisation & organisation skills
  • Strong attention to detail and accuracy.
  • Ability to handle confidential information with discretion.
  • Ability to work in a fast-paced environment
  • Strong communication and interpersonal skills.
Desirable criteria:
  • Certification in document control is a plus.
  • Knowledge of the ISO 9001 and ISO 14001
  • Being fully aware of and actively complying with Sacyr's policies and procedures relevant to your own responsibilities and to corporate policies and procedures including equality, sustainability and the environment, health and safety and data protection.
In return, you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment. We offer local and global career opportunities and whilst this project is based in Dublin our teams are truly global!We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees. We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process. Please let us know if you need any adjustments as part of the application process.Ready to be part of our transformative journey? Apply now and contribute to building a better future!#SacyrOnCourse#LI-IP1

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