Wedding & Events Executive

• Meet with prospective couples and event organisers to understand their visions, preferences, budgets, and any specific requirements for weddings and events
• Present and recommend available wedding and event packages offered by the hotel, tailoring options to suit clients' needs and preferences
• Provide tours of available event spaces within the hotel, showcasing amenities and features that align with clients' preferences
• Recommend and coordinate with preferred vendors, including caterers, florists, photographers, musicians, decorators, and any other event service providers
• Negotiate contracts with vendors, review terms, and ensure all details are accurately documented
• Assist in the overall planning process for weddings and events, including developing timelines, layouts, and seating arrangements
• Help clients create and manage their budgets for weddings and events, providing cost estimates and tracking expenses related to the hotel's services.
• Oversee all aspects of wedding and event days, including coordinating with hotel departments, managing event setup, and ensuring a seamless flow of activities
• Maintain regular and open communication with clients, providing updates and addressing any concerns throughout the planning process
• Coordinate and lead wedding rehearsals or event walkthroughs to ensure everyone involved understands their roles and responsibilities
• Greet and assist guests during weddings and events, providing directions and answering any questions related to the hotel's services
• Collaborate with the hotel's events and banquet teams to ensure event spaces are set up according to clients' specifications and in a visually appealing manner
• Act as the point of contact for any issues or emergencies that may arise during weddings and events, promptly resolving them discreetly
• Conduct post-event follow-up with clients to gather feedback, express gratitude, and ensure their overall satisfaction

• Minimum 1 years previous experience in wedding planning, event coordination, or a related role within the hospitality industry
• Preferably Social Media Management experience
• Strong organisational and time-management skills to handle multiple weddings and events simultaneously
• Excellent communication and interpersonal abilities to work effectively with clients, vendors, and hotel staff
• Attention to detail and a commitment to ensuring flawless execution of weddings and events
• Creativity and an eye for design & contribute unique ideas and enhance the overall event experience
• Problem-solving capabilities to handle any challenges that may arise during wedding and event planning and execution
• Flexibility to work irregular hours, including evenings and weekends, based on event schedules
• Proficiency in using event planning software, online tools, and Microsoft Office applications
• Knowledge of wedding and event trends, traditions, and industry best practices
• Customer-centric mindset and a genuine passion for creating memorable experiences for clients and their guests

Trim Castle Hotel