Receptionist - General Administration
Brown Brothers Harriman
- Dublin
- Permanent
- Full-time
- Reception Coverage and administrative support
- Client & Visitors Meet & Greet
- Provide fulfilment and catering support to Event Planning section as requested
- Meeting room and conference coordination
- Post & courier Recording, Receiving and Distribution
- Stationery ordering and providing superior client service at all times.
- Monitor and track requests received to the Enterprise Services Department and escalate urgent requests to appropriate parties as necessary
- Maintain department databases
- Participate in and seek functional and cross training opportunities as approved by the Supervisor.
- Perform various other related duties as requested/required to facilitate the productivity of the department.
- Build relationships and promote services with internal departments
- Risk Management: Help to identify and document errors in an effort to reduce exposure;
- Ensure all area procedures are updated and documented, and;
- Communicate professionally and constructively to effectively resolve issues in order to minimize risk and exposure.
- Gain efficiencies to improve individual productivity
- Contribute to Division or Firm process improvement activities.
- Assist in the development and production of monthly management reporting
- Provide support on department projects as requested
- Assist team members with day to day activities when needed/ providing backup.
- BS Degree required
- Minimum 3 years administrative/clerical experience preferred including Reception work
- Knowledge and skills (general and technical):
- Strong PC skills (Microsoft Office Suite, Outlook, Skype)
- Excellent client services skills
- Ability to multi-task
- Team player but also able to work independently
- Energetic and positive attitude
- Available to work on-site daily and perform overtime where necessary
- Professional business attire