Office Co-Ordinator

Globalization Partners View all jobs

Ireland
Permanent
Full-time

3 days ago

About UsOur leading SaaS-based Global Employment Platform™ enables clients to expand into over 180 countries quickly and efficiently, without the complexities of establishing local entities. At G-P, we're dedicated to breaking down barriers to global business and creating opportunities for everyone, everywhere.Our diverse, remote-first teams are essential to our success. We empower our Dream Team members with flexibility and resources, fostering an environment where innovation thrives and every contribution is valued and celebrated.The work you do here will positively impact lives around the world. We stand by our promise: Opportunity Made Possible. In addition to competitive compensation and benefits, we invite you to join us in expanding your skills and helping to reshape the future of work.At G-P, we assist organizations in building exceptional global teams in days, not months-streamlining the hiring, onboarding, and management process to unlock growth potential for all.About this PositionAs the Office Co-Ordinator you will be the friendly face welcoming our employees and external visitors. You will manage and ensure the seamless day-to-day operation of our Galway headquarters. This role interfaces with global stakeholders and external suppliers while serving as the primary anchor for our physical office environment. This is a part time position 20 hours per week, with flexible working hours required during planned office events. The role will be split between office / procurement support tasks.Location: Galway, Ireland (Hybrid: Minimum 3 days per week in-office/flexible hours)What you'll do:Office Operations Duties:

Facilities Coordination: Serve as the primary point of contact for Galway office facilities, addressing maintenance issues and liaising with building management.Initiate building security card access process and support for our employees and guests. Regular communication with the building management company to ensure any maintenance issues are reported, cleaning quality standards are maintained, and all other facilities-related queries are promptly addressed. Manage health & safety compliance matters including fire and safety procedures, fire drills, safety equipment, and training as required.
Mail Operations: Manage the mail process for the Galway office, including sorting, scanning, logging.
Vendor Management: Handle office-related vendors, including meal ordering for team meetings, maintaining office supplies, worldwide delivery companies such as FedEx.
Administrative Support: Corporate Traveller platform admin, execute general office administrative tasks to ensure a productive environment for the "Dream Team".
Events: Organize internal meetings and team events.
Procurement: Assisting the team on tasks such as reviewing, amending, requisitions, and supplier onboarding documentation as assigned.
Adhoc duties - as required by the business.

What we're looking for:Minimum Requirements

Education: 2-year college degree (Associate's) in Business, Finance or a related field required.
Experience: Minimum 4 years of prior experience in an office operations, office support, hospitality environment is highly preferred.
Technical Skills: Proficiency in spreadsheet (Excel), word processing, PowerPoint applications, Google suite. Experience with Workday is a plus.
Adaptability: Comfortable transitioning between support to internal stakeholders and hands-on office task management.
Communication: Excellent verbal and written skills; able to foster open communication and build relationships with global stakeholders.
Operational Excellence: Strong organizational skills with a focus on follow-through and driving for results. Impeccable customer service and interpersonal skills; ability to engage in a positive manner with colleagues at all levels, and with external parties representing GP in a professional manner
Financial Acumen: Ability to use financial data to drive decision-making and identify cost-saving opportunities.
Client Service: Patient and effective at handling internal stakeholder requests and managing vendors.

Preferred Qualifications

Previous Procurement Experience - nice to have

Actual compensation for this position may vary and will depend on multiple factors such as relevant qualifications, experience, education, and geographic location. For Full-Time Regular Employees, this position is also eligible for additional compensation as follows:

Sales Roles: This position is eligible for a commission structure in addition to base salary.
Non-Sales Roles: This position is eligible for an annual bonus which is paid dependent on various factors, including and without limitation, individual and company performance in addition to base salary.

BenefitsG-P values its employees and offers excellent benefits and perks including generous paid parental leave, flexible time off, spending accounts, medical insurance, dental insurance, vision insurance, sabbatical after 5 years and more.Individuals residing, or applying to work, in the United States: California or Philadelphia, Pennsylvania, please review the following additional information:G-P will consider qualified applicants with arrest or conviction records in accordance with the California Fair Chance Act, Los Angeles City Fair Chance Act Ordinance, Los Angeles County Fair Chance Act Ordinance, and San Francisco Fair Chance Act Ordinance. Los Angeles applicants can review additional information regarding the Los Angeles City Fair Chance Act here: , and Philadelphia applicants can review information pertaining to Philadelphia's Fair Criminal Record Screening Standards Ordinance here: . Any consideration of a candidate's background check with arrest or conviction records will include an individualized assessment based on the factors required by applicable law, including the candidate's specific record and the duties and requirements of the specific job.G-P. Global Made Possible.G-P is a proud Equal Opportunity Employer, and we are committed to building and maintaining a diverse, equitable and inclusive culture that celebrates authenticity. We prohibit discrimination and harassment against employees or applicants on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other legally protected status.G-P also is committed to providing reasonable accommodations to individuals with disabilities. Individuals with disabilities are encouraged to apply for these positions. If you need an accommodation due to a disability during the interview process, please contact us atCreate a Job AlertInterested in building your career at G-P? Get future opportunities sent straight to your email. Create alert

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