Team Assistant (Mandarin Speaking) - Contractor
Huawei
- Dublin
- Contract
- Full-time
- Assist your manager and senior staff with routine administrative tasks such as receiving internal and external visitors, booking conference calls, meeting rooms, flights, hotels and taxis, and typing, printing, scanning and archiving documents.
- Conducts team meetings/teleconferences, provides agendas meeting minutes with follow-up actions identified.
- Facilitate new employee on-boarding, ex-pat acclimatization and consultants checking in and checking out, making sure they have a laptop and access card when they join and hand them back when they exit.
- Communications on behalf of the leader when agreed.
- Screening and prioritizing communications, both external and internal.
- Scheduling and arranging meetings and appointments, output minutes.
- Preparing agendas, reports, presentations, and other essential materials.
- Calendar and Expense management, Travel planning.
- Excellent written and verbal skills in English and Mandarin.
- Professional curiosity of the business.
- Previous team assistant experience preferable.
- Ability to create well-structured PowerPoint, Word, and Excel documents.
- Strong planning & organizational skills with the excellent speaking, presentation, and writing skills.
- Proactive and willing to remove blockers and solve problems.
- Self-organized, strong attention to detail, multitasking in a fast-paced environment.
- Enthusiastic, highly motivated and an outstanding team player.
- Event organization and promotion ability.
- Flexibility with working schedule during times of urgency.