Quality Management Coordinator - Dublin/London/Frankfurt/Amsterdam
ATC Computer Transport & Logistics
- Dublin
- Permanent
- Full-time
- Create and promote a culture of staff well-being with a positive, inclusive company culture.
- Develop a culture of accountability, customer awareness, and collaboration in the team.
- Set SMART objectives and Goals to achieve performance-based targets
- Conduct regular and documented face-to-face meetings with your manager
- Continuously review and suggest process improvements to support Technical Services, Service Operations teams, effective communications, and improved efficiency.
- Continually monitor Vendor performance for White Glove Operations and implement improvement mechanisms.
- Support or lead the Incident management platform for our CAPA (Corrective Action Preventative Action) process, carry out comprehensive investigations, and implement corrective actions in line with ATC’s quality management system incorporating Lessons learned, trend analysis & bring CAPA’s to a close.
- Engage across all relevant operations teams to support the process of continuous improvement in all activities by delivering the ATC Lean Continuous Improvement methodology
- Become a Lean Continuous Improvement Advocate for the business.
- Manage ongoing live and historic Lean Project data & results.
- In collaboration with the Planning and Business Operations managers, ensure quality outcomes from the Planning Team by leveraging the ISO QMS.
- Support Planning Senior Manager to standardise and document business processes to enable continuous improvement, efficiency, and reporting.
- In collaboration with the Transportation and Business Services managers, ensure quality outcomes from the Transportation Team by leveraging the ISO QMS.
- Work to review Fleet maintenance plans with ATC fleet manager, fleet utilisation plans and driver efficiency.
- Navigate the Transportation Vendors Performance, Audit & Sustainability roll out. Ensuring compliance and reporting.
- In collaboration with the Technical Services and Business Services managers, ensure quality outcomes from the Technical Services Teams by leveraging the ISO QMS.
- Engage with Technical Services Team and their direct reports to develop the process of continuous improvement in all activities.
- Review and implement the existing White Glove Service Plan in partnership with the Senior Technical Services manager and DCPM.
- Actively engage in new projects identified as a key business need.
- Maintain vendor rating metrics and knowledge bank of vendor resources.
- Establish and update SOPs, providing training on SOPs to vendors as required.
- Proactively work with partners and transportation vendors to respond to changing customer requirements and ensure schedules and requirements are met and accurately reported.
- Prepare monthly and quarterly narrative reports of performance, including any corrective action plans.
- Document control to ISO standard and IMS Library
- Prepare and send Weekly Scorecard result to the business.
- Manage and maintain office supplies, equipment, and related inventory.
- Manage the staff uniform process for the Dublin office and coordinate with other sites to ensure timely delivery and accurate distribution of uniform orders across Europe and internationally.
- Liaise and negotiate with vendors, suppliers, and service providers to ensure cost-effective and quality services.
- Process and submit invoices with accuracy for timely payment to the finance team.
- Coordinate meetings, book meeting rooms, and arrange catering when required. Working closely with the housekeeping team to ensure meeting rooms are properly set up.
- Maintain both electronic and physical filing systems.
- Manage internal databases and ensure data accuracy.
- Provide day-to-day administrative support to the Senior Manager Business Services and Security & Facilities Manager.
- Provide administrative support to all departments where required.
- Prepare reports, presentations, and documentation.
- Support a clean, safe, and organized office environment.
- Carry out other ad hoc administrative duties as required.
- Assist in company projects in collaboration with the Business Services team.
- Fluent English, both spoken & written.
- 2-3 years of experience in quality management and operations
- Insisting on the highest standards and ability to challenge improvements in successful teams
- Analytical skills and structure reporting ability
- Proven project management skills, ISO certification, audit preparation and delivery
- Previous exposure to a culture of continuous improvement
- Excellent interpersonal skills and the ability to work at all levels, inside and outside operations
- Very strong communication skills to deal regularly with staff at all levels of the organisation and in all functions, when working closely with non-operations staff
- Proven capability to implement operational improvements to enhance service and productivity
- Proven ability to organise self and others to achieve objectives
- Experience in supporting and developing staff/teams to deliver superior results and a team development mentality
- Excellent written and verbal communication skills
- Computer skills; with experience and knowledge of ERP software, Excel, Word, and to a lesser extent, PowerPoint
- Experience of MS SharePoint in a corporate environment.
- Experience or certification in Lean Six Sigma Green belt or higher.
- Exposure to Quality management systems and Internal management systems
- Competitive market salary
- Performance-based bonus
- Company pension plan
- Sports & social club
- Hybrid work pattern
- Opportunities for continuing professional development will also be provided.